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President-Elect/Treasurer

Past President

Vice President for Communication

Vice President for
Legislative Affairs

Vice President for
Professional & Public
Relations

Vice President for Audiology

Vice President for Clinical Services

Vice President for School Services

Officer Descriptions

 

President

The President shall oversee all operations of the Association and shall preside at Executive Board meetings and the annual business meeting of the Association.

The President shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Submit President’s Message to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  4. Submit proposed budget annually for officer’s budget.
  5. Preside at all meetings of the Executive Board and at the annual business meeting of the Association.
  6. Monitor the President Elect, Past President and Vice Presidents to assure that standing committees are functioning and operating within established procedures.
  7. Establish ad hoc committees and task forces as necessary.
  8. Supervise daily operations of the Central Office through the Central Office.
  9. Establish, through the Executive Board, a yearly budget.
  10. Monitor budget regularly.
  11. Prepare and submit vouchers for association membership dues to which MSHA belongs (current 8/93 Council for State Association Presidents, National State Board of Examiners, MARF Mo. Assn. of Rehab. Facilities).
  12. Attend annual meetings of the Council for State Association Presidents (CSAP).
  13. Select gift to take to the CSAP Auction held during the spring and fall meetings.
  14. Plan the President’s Reception program at the annual convention (honors, special awards and recognitions, etc.). Work with the Central Office on materials needing to be ordered.
  15. Plan the annual business meeting to be held each year at the convention.
  16. Coordinate preparations for all meetings of the Executive Board (time, place, agenda, etc.) with the Centeral Office.
  17. Review the minutes of all Executive Board meetings prior to distribution to Board members.
  18. Coordinate emergency meetings or decisions/actions that are necessary between regularly scheduled meetings.
  19. Promote the common interests of the Association as the major spokesperson for the professions of Speech-Language Pathology and Audiology and for the communicatively disabled populations served by speech-language pathologists and audiologists.
  20. Pass on the "Roberts Rule of Order" Book down to the next President.

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President-Elect/Treasurer

The President Elect/Treasurer prepares to assume the leadership role of President. In the absence of the President, the President Elect/Treasurer shall have responsibility for support and guidance of all association activities. The President Elect/Treasurer shall be the treasurer and serve as custodian of MSHA funds. Responsibilities include the maintaining of banking functions in the name of MSHA, supervise the maintaining of the general ledger, assist in the development and monitoring of the budget, and reporting the proposed and final budget to the membership and to appropriate state and federal agencies.

The President Elect/Treasurer shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. a. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Submit agenda items to Central Office or President prior to EB meetings.
  4. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  5. Advise Committee on Nominations of qualified successors to this office.
  6. Chair Financial Committee
    Assures investment policy is followed
  7. Make the final selection of hotel options with the Convention Coordinator for future annual convention of the association to present before the Board at the annual retreat. This is done at least two years in advance. The PE and Convention Coordinator will sign the contract with the hotel which generally specifies:
    Date of the convention (between February 15 and April 30)
    1. Room rates, and the minimum number of rooms reserved
    2. The number of complimentary rooms (including suites)
    3. The number and general type of meal functions
    4. The space devoted to exhibitors
    5. The number and size of meeting rooms
    6. Audiovisual requirements
    7. The area designated for registration??
      Since these plans are being made well in advance, the contract will be more general than specific.
  8. Nominate a program Chair (or co-Chairs), who will be approved by the EB, for the future convention. The hotel should have already been chosen and a contract signed by the current President (while being PE). It is best to begin preparation as soon as possible.
  9. Fulfill the duties of the President if he/she is unable to do so, as stated in the Bylaws.
  10. Attend the annual two-day ASHA state policy workshop held in conjunction with the two-day CSAP meeting in May of the current year.
  11. Review MSHA summary of expenses on a quarterly basis as provided by the CPA.
  12. Review and submit a written report, prepared by the CPA, to the EB at each of the regular meetings as to the financial condition of the association. This report should also be published in the newsletter.
  13. Review and submit to each officer on the EB a summary, prepared by the CPA, of expenditures submitted for payment and current balance for his or her budget at each regular EB meeting. Monitor any unusual or excessive expenditure and report to the EB any such deviation from the budget.
  14. Advise the President and EB of procedural changes that are made with financial records and procedures.
  15. Advise and report on the feasibility of special committee or Association activities which may require monies exceeding budgeted and usual or customary expenditures.
  16. Ensure communication with bank, the IRS, and Secretary of State (Annual Registration Report is generally filed by Central Office) regarding corporate or non-profit status.
  17. Submit annual income statement to EB at fall meeting and to the Association membership through the newsletter.
  18. Ensure that the Federal Tax Exemption status is still appropriate and is maintained through consultation with Association lawyer and/or CPA. Review with EB current and planned financial and association activities to ensure this status is met.

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Past President

The Past President shall provide guidance to the Executive Board, develop long-range planning efforts, monitor the Committee on Nominations and supervise the process for the election of offices.

The Past President shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chair for Committee on Nominations prior to beginning of new fiscal year and supply list of committee members, and their contact information to Central Office and President.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee report at each EB meeting.
  6. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  7. Submit proposed budget annually for assigned committees/convention, etc.
  8. Make sure the Committee on Nominations is in place and functioning according to the requirements of the MSHA Bylaws.
  9. Make sure that elections of officers to serve on the Executive Board are carried out at the appropriate times in the appropriate manner.
  10. Ensure that there is at least 1 person (preferably 3) for each vacant EB office and that they provide the Publications Coordinator with a short bio and photograph by a designated deadline.
  11. Check with Central Office to ensure that all nominees meet the requirements to run for office.
  12. Prepare the election ballot for the election of officers (through the Publications Coordinator).
  13. Supervise the voting process for the election of officers (through the Central Office).
  14. Notify the President of the officer election results.
  15. Notify the nominees and other Board members of the results of the election.
  16. Serve as ex-officio member of any ad hoc committee or task force as requested by the President.
  17. Coordinate with the Association’s long range planning efforts.

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Vice President for Communication

The VP for Communication shall be the editor of the association newsletter. Responsibilities include publishing the newsletter four times a year (Feb., May, Aug., Nov.), gathering news and soliciting newsletter advertisements.

The Vice President for Communication shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members, and their contact information to Central Office and the President.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit communication committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Forward articles to Publications Coordinator. Include a photo of yourself to publish with the Editor's News article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President on Nominations of qualified successors to this office.
  10. Take notes on newsworthy items during EB meeting.
  11. Establish newsletter deadlines. Currently these are:
    December 30 - Spring newsletter June 30 - Fall newsletter
    March 30 - Summer newsletter September 30 - Winter newsletter
  12. Send out reminder notices two weeks prior to newsletter deadlines to Mo. University Program Chairs, NSSHLA Presidents and Regional Association Presidents. Others to send reminder memos to include: ASHA Legislative Councilors, Mo. Advisory Commission for SP/A Chairperson, and DESE.
  13. Send newsletter ad forms to potential advertisers (see appendix).
  14. Collect all article submissions and edit as needed. Determine appropriateness of submissions and set guidelines for type/length of articles to be printed, if necessary.
  15. Organize and submit articles to Publications Coordinator for typing and layout as soon as they are received.
  16. Edit and check rough draft for spelling, grammar, punctuation and accuracy errors. Submit changes to Publications Coordinator.
  17. Act as Association photographer at annual convention, Board meetings and other association functions.
  18. Review the website and links, report changes to be made to the Publications Coordinator.
  19. Contact and solicit potential advertisers for the NL and Web.

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Vice President for Legislative Affairs

The Vice President for Legislative Affairs is responsible for representing the Association in matters relating to the state legislature, national congress and state governmental administrative offices. The office serves as a liaison to the Association’s Governmental Consultant and coordinates the Association’s Legislative Network.

The Vice President for Legislative Affairs shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members, and their contact information to Central Office and the President.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President of qualified successors to this office.
  10. Represent the Association to the State Legislature through the auspices of the Governmental Consultant, through testimony at state legislative and administrative committee hearings, contact with the media, contact with the offices of state government and correspondence with the membership and the public.
  11. Serve as a resource for contact with federal congress persons regarding issues of importance to the Association.
  12. Serve as liaison with ASHA regarding pertinent matters of governmental and legislative importance in Missouri.
  13. Coordinate the activities and functions of the MSHA Legislative Network. The VP for Legislative Affairs may appoint a MSHA member to Chair the Legislative Network, but still retains responsibility for the activities and functions of the Network.
  14. Supervise the contractual responsibilities of the Governmental Consultant, and update the EB on his activities at least quarterly.
  15. Advise the EB and the Association through meetings and correspondence of legislative, governmental and other third party affairs pertinent to the Association.
  16. Maintain liaison with the Advisory Commission for speech pathology and clinical audiology to the Board of Registration for the Healing Arts.
  17. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  18. Coordinate Annual Legislative Day with President and the Association Manager.
  19. Organize committee for which the following apply:
    Committee Chairs and members will be MSHA members.
    1. Committee members will be updated annually and may be drawn from the Committee Pool Data forms (obtained from Central Office) or other sources and appointed by the Chair.
    2. Activity of the committee will be reported to the EB for further input and guidance.
    3. Expenses of the committee are approved by the VP and vouchers for payment must be signed by the VP.
    4. Each committee is given a budget determined by the VP and approved by the EB. The budget should reflect expenses for phone calls, postage, printing of mailings to committee members. Any workshop sponsored by the committee is budgeted in Continuing Education.
    5. Committee meetings may be held at the discretion of the Chair anytime during the year and are encouraged at the annual convention.

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Vice President for Professional and Public Relations

The Vice President for Professional and Public Relations shall oversee the following committees: Membership and Recruitment, Honors, Ad Hoc Multicultural Concerns, and Public Relations.

The Vice President for Professional and Public Relations shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members, and their contact information to Central Office and the President.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President of qualified successors to this office.
  10. Recruit members to serve on the Membership and Recruitment, Honors, Multicultural Concerns and Public Relations Committees.
  11. Ensure that each committee be comprised of no less than three members (Chair and two additional members in good standing). Request a Proclamation from Governor for Better Hearing and Speech Month in March and report the information to the EB at the next EB meeting. Provide information to the Publications Coordinator for inclusion in the NL.
  12. Promote the services provided by Speech-Language Pathologists and Audiologists (includes overseeing Better Hearing & Speech Month activities).
  13. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  14. Obtain Committee Reports prior to and submitted during Executive Board meetings.
  15. Oversee the planning of the MSHA Open House at the annual ASHA convention. Contact and solicit donations to defray costs. Work with other state associations to co-sponsor. Send out invitation to contributors.
  16. Forward Committee Pool Data forms to appropriate committees obtained through renewal information from Central Office.
  17. Submit agenda items prior to Executive Board meetings.
  18. Oversee the Honors Nominations, forwarding all Names, Nominators, background info, and Photos to the Publications Coordinator for NL and Web publication.
  19. Inform nominators of their presentation to the nominees at the President's Luncheon.
    Instruct nominators of award winners to discretely ensure winners' attendance at award ceremony.
    1. Instruct nominator with the actual presentation of the award to the winner.
    2. Purchase plaques to be presented at luncheon.
    3. Forward information and names of winners to the Publications Coordinator for NL and Web publication.
  20. Inform nominator of the Ambassador.
    Ensure that the Ambassador information and photo arrive at Central Office at least one month before convention for production of poster to Publications Coordinator.
    1. Prepare nominator for the actual presentation of the award to the winner.
    2. Work with Convention Coordinator on the family's stay at convention and attendance at the luncheon.
  21. Keep list of award winner’s history.
  22. Order promotional materials for membership, workshops and convention.
  23. Organize committee for which the following apply:
    Committee Chairs and members will be MSHA members.
    1. Committee members will be updated annually and may be drawn from the Committee Pool Data forms (obtained from Central Office) or other sources and appointed by the Chair.
    2. Activity of the committee will be reported to the EB for further input and guidance.
    3. Expenses of the committee are approved by the VP and vouchers for payment must be signed by the VP.
    4. Each committee is given a budget determined by the VP and approved by the EB. The budget should reflect expenses for phone calls, postage, printing of mailings to committee members. Any workshop sponsored by the committee is budgeted in Continuing Education.
    5. Committee meetings may be held at the discretion of the Chair anytime during the year and are encouraged at the annual convention.

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Vice President for Audiology

The Vice President for Audiology will organize, advise and monitor the following committees: Audiology Affairs.

The Vice President for Audiology shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members, and their contact information to Central Office and the President.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President on Nominations of qualified successors to this office.
  10. Organize committee for which the following apply:
    Committee Chairs and members will be MSHA members.
    1. Committee members will be updated annually and may be drawn from the Committee Pool Data forms (obtained from Central Office) or other sources and appointed by the Chair.
    2. Activity of the committee will be reported to the EB for further input and guidance.
    3. Expenses of the committee are approved by the VP and vouchers for payment must be signed by the VP.
    4. Each committee is given a budget determined by the VP and approved by the EB. The budget should reflect expenses for phone calls, postage, printing of mailings to committee members. Any workshop sponsored by the committee is budgeted in Continuing Education.
    5. Committee meetings may be held at the discretion of the Chair anytime during the year and are encouraged at the annual convention.
  11. Disseminate to committees any information from ASHA, MSHA, state education dept., etc. on continuing education, professional standards, policies and procedures, etc.
  12. Report to the EB topics which the committee feels the Board should investigate, discuss, or lobby by action of a task force appointed by the President.
  13. Work with VP for Legislative Affairs to ensure audiology is represented accordingly to Legislative Day.

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Vice President for Clinical Services

The Vice President for Clinical Services will organize, advise and monitor the following committees: Clinical/Rehab Issues. In addition the VP for Clinical Services shall follow the guidelines below.

The Vice President for Clinical Services shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members to Central Office.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President on Nominations of qualified successors to this office.
  10. Organize committee for which the following apply:
    Committee Chairs and members will be MSHA members.
    1. Committee members will be updated annually and may be drawn from the Committee Pool Data forms (obtained from Central Office) or other sources and appointed by the Chair.
    2. Activity of the committee will be reported to the EB for further input and guidance.
    3. Expenses of the committee are approved by the VP and vouchers for payment must be signed by the VP.
    4. Each committee is given a budget determined by the VP and approved by the EB. The budget should reflect expenses for phone calls, postage, printing of mailings to committee members.
    5. Committee meetings may be held at the discretion of the Chair any time during the year and are encouraged at the annual convention.
  11. Disseminate to committees any information from ASHA, MSHA, state education dept., etc. on continuing education, professional standards, policies and procedures, etc.
  12. Report to the EB topics which the committee feels the Board should investigate, discuss, or lobby by action of a task force appointed by the President.

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Vice President for School Services

The Vice President for School Services will organize, advise and monitor the following committees: Early Childhood and Public School Affairs. In addition the VP for School Services shall follow the guidelines below.

The Vice President for School Services shall:

  1. Be a member of the Executive Board and attend all meetings.
  2. Abide by requirements set forth in Policies and Procedures Manual for the following:
    1. disbursing of funds for authorized projects and committees
    2. submitting expense vouchers
    3. monitoring the accuracy and balance of assigned budget by reviewing the financial summary obtained at each EB meeting
    4. managing budget
  3. Assign Chairs for respective committees prior to beginning of new fiscal year and supply list of committee members and contact information to Central Office.
  4. Submit agenda items to Central Office or President prior to EB meetings.
  5. Submit committee reports at each EB meeting.
  6. Disburse all budgeted expenditures of the committees abiding by requirements of the Central Office to submit vouchers, include appropriate receipts, and remain within budget passed by the Executive Board.
  7. Submit articles to MSHA Newsletter editor by deadline (December 30, March 30, June 30 and September 30). Include a photo of yourself to publish with the article. Submit pertinent web information. Submit pertinent articles for committees in action, FYI, Calendar of events, special features, etc.
  8. Submit proposed budget annually for assigned committees/convention, etc.
  9. Advise Past President on Nominations of qualified successors to this office.
  10. Organize two MSHA committees (Early Childhood and School Affairs) for which the following apply:
    Committee Chairs and members will be MSHA members.
    1. Committee members will be updated annually and may be drawn from the Committee Pool Data forms (obtained from Central Office) or other sources and appointed by the Chair.
    2. Activity of the committee will be reported to the EB for further input and guidance.
    3. Expenses of the committee are approved by the VP and vouchers for payment must be signed by the VP.
    4. Each committee is given a budget determined by the VP and approved by the EB. The budget should reflect expenses for phone calls, postage, printing of mailings to committee members.
    5. Committee meetings may be held at the discretion of the Chair any time during the year and are encouraged at the annual convention.
  11. Disseminate to committees any information from ASHA, MSHA, state education dept., etc. on continuing education, professional standards, policies and procedures, etc.
  12. Report to the EB topics which the committee feels the Board should investigate, discuss, or lobby by action of a task force appointed by the President.
  13. Submit Potential Advertisers to VP for Communication.
  14. Submit Potential Exhibitors to Convention Coordinator.
  15. Ensure workshop information on both Issues & Answers and Early Childhood be submitted prior to the Newsletter deadline. Information should include speaker's bios, workshop content, workshop agenda, and learning outcomes to be included in the Fall NL to publicize the members. Ensure that brochure is produced correctly and in a timely manner by the Publications Coordinator.
  16. VP for School Services, Early Childhood Chair, and School Affairs Chair will work with the Central Office on the details of the workshops.
  17. Ensure Chairs and self will assist Central Office at the workshop location.
  18. Provide CEU Administrator information on workshops to file with ASHA in the proper time allotted. Coordinate CEU hours to publish in workshop brochures with the CEU Administrator and provide this information to the Publications Coordinator.

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Columbia, MO 65201-6009
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